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"One thing we wanted for Mary's wedding reception was great music, and we certainly got it last Saturday night"
JIM KEMPER WEDDING
"Once again you proved that you have the best dance orchestra in the country"
CHICAGO SYMPHONY ORCHESTRA
"Thank you so much for the wonderful job your orchestra did at our bridal event. Your music, as always, was beautiful"
TIFFANY & CO.
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WEDDING MUSIC FAQ
SECTION V - CONTRACTS AND HIRING
28) How Quickly Should I Hire My Musicians?
The sooner you hire your music the better. Following the Easter and Passover holidays, we have found that April, May and June are extremely busy, along with September through December. July and August are next in popularity, followed by January, February and March (weather concerns are always an issue - at least for Chicago). Saturday nights are the most popular times for a wedding and there are only so many Saturdays. If your wedding is not scheduled for a Saturday night, you increase the possibility of the band being available. So, the best thing to do is contact us at (847) 914-0444 and ask about our availability.
29) Will You Hold My Date?
If you are seriously interested in hiring the band, but need some time to make your final decision, we will offer you the "right of first refusal". Essentially, this means is that, if we receive another inquiry for your wedding date, we will call you and give you first choice for our services. In the event that you are unable to give us a definite answer at that time, we will then make ourselves available to any other interested party, on a "first come first serve" basis.
30) Do I Get a Contract?
Contracts are critical when you are hiring any and all services for your wedding. Make sure that the band’s contract includes the following information:
- The name of the band (sounds obvious, but you do not want any surprises).
- The number of performers you are hiring.
- The name of the band leader.
- The correct date and location of your wedding.
- The specific hours of employment.
- The contract price and deposit information.
- All the terms regarding cancellation, substitution and refund policies.
- Payment terms.
- Overtime rates.
- All other contractual arrangements that have been discussed (meals for the band, rental of a piano, intermission/break times, etc.)
The Stu Hirsh Orchestra issues a standard musical services contract that includes all of the pertinent information and terms that apply to the band’s performance. If a performance involves many items that are uniquely specific to that particular event, then addendums to the contract can also be included. We want our client to be completely at ease with the contract and we want the contract to be as clear, detailed and as to the point as possible.
31) What About a Deposit?
A deposit of one-quarter (25%) the total contract price is due with return of the signed contract.
32) What Are the Payment Terms?
The balance is due the day of your wedding. You can pay with a personal check, business check, money order, or cashiers check.
33) What About Overtime?
We are always available to play beyond the originally contracted times. Overtime is based on ½ hour increments. As we approach the end of the band’s playing time, Stu will discuss overtime with you. Is the dance floor packed and are you having a great time? And, do you want to extend the band so that the fun continues? It is a budget question that only you can answer. Overtime really does not have to be decided upon until the last fifteen or twenty minutes of the contracted playing time.
34) What Is the Band’s Cancellation Policy?
Once a contract has been executed, it can only be cancelled with the mutual written consent of both parties. But, there can sometimes be extenuating circumstances and if you need or want to cancel our services, we will discuss it with you.
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